Security documentation for Google Workspace users
A practical guide to documenting identity, access, devices, data handling, and recovery.
8 min read
The short answer
Document what your company has actually configured and verified in Google Workspace—not merely what Google makes available. Cover identity and administration, employee lifecycle practices, data and recovery, and the evidence you can support.
Document identity and administration
Record whether multi-factor authentication is required, who holds super-admin roles, how shared accounts are handled, and whether access is reviewed on a schedule.
Document employee lifecycle practices
Explain how accounts are created, changed, suspended, and removed. Include the responsible roles and how contractors are handled.
Document data and recovery
Identify where company and customer data is stored, what Google retention or recovery features are relied on, whether separate backups exist, and whether restoration has been tested.
Separate settings from verification
A feature being available in Google Workspace is not the same as the company enabling, monitoring, or testing it. Record the configuration and available evidence before making a firm claim.
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